Planning an Event

Planning an event, activity or filming on Council land? Find out when you need approval, how to apply and access the forms, permits and resources, including our Events Toolkit, to help you organise a safe and successful event.

Check if you need approval

Council's parks, reserves and open spaces are available for everyone to enjoy. Casual activities, such as picnics using your own picnic chairs and tables, generally don't require approval. You'll need approval if you're planning to:

organise an event or activity on Council land
film on Council land
hold a wedding, birthday celebration or community gathering
bring equipment onto Council land, such as marquees, gazebos or barbecues
temporarily close a road for a community event
operate a temporary food business
display a temporary community banner

Council approvals help protect public spaces, minimise impacts on the community and ensure events can be held safely. Under Council's By-laws, some activities require approval so we can assess your plans and identify any risks that need to be managed.

Plan your event

Planning ahead will help your event run smoothly and ensure your application can be assessed on time.

Our City of Mitcham Events Toolkit provides practical guidance to help you organise a safe, accessible and successful event.

The toolkit includes information on:

planning your event
permits and approvals
accessibility and inclusion
risk management
sustainability
waste management
promoting your event
event checklists and useful contacts.

Download the City of Mitcham Events Toolkit

Apply for approval

If your event requires approval, complete a Special Use Licence Application and Filming Application.

Depending on your event, you'll also need to provide:

Public Liability Insurance
Risk Management Plan
Emergency Management Plan
site map
traffic management plan (if required).

Submit your application:

at least 8 weeks before your event
at least 12 weeks before your event if a temporary road closure is required.

Apply for a Special Use Licence

Road closures and traffic management

Each year many residents and community groups hold street parties, parades or marches where their local road is closed temporarily for the event or party.

If your event requires the temporary closure of a local road, you'll need approval from the City of Mitcham.

Applications for road closures must be submitted at least 12 weeks before your event.

Apply for a Special Use Licence

If your event affects a State Government arterial road, you'll also need approval from the Department for Infrastructure and Transport you can contact them on 8226 8222.

For further information or forms please contact Council on 1300 133 466.

Temporary food stalls

If food will be sold or served at your event, each temporary food business must notify the City of Mitcham before trading.

Event organisers must complete a Special Use Licence Application for the event. Each individual food business attending the event must also submit a Notification Form for Temporary Events.

Environmental Health Officers can provide advice on: